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How do I file a name change request to update my Operating Authority registration information?

Question:
How do I file a company name change request on my Operating Authority registration?
Answer:

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To change your company’s Legal Business and/or “doing business as” (DBA) name(s) associated with your Operating Authority registration, you can follow these steps:

  1. Obtain the necessary form: To complete a name change request, you will need to submit the MCSA-5889 - Motor Carrier Records Change Form.
  2. Fill out the form: Fill out the MCSA-5889 form with accurate and up-to-date information. To complete the MCSA-5589 form for a name change request, complete the following sections:
    1. Section A – Complete Section A with the current Legal Business and/or DBA name on file with FMCSA.
    2. Section C – Complete Section C with the updated Legal Business and/or DBA name.
    3. Section E – Provide your payment information so FMCSA may process the $14 fee associated with a name change request. Please note, if your operating authority application is “Pending,” there is no fee required and Section E can be left blank.
  3. Gather supporting documents: Along with the MCSA-5889 form, you will need to provide supporting documents that verify the name change.
    1. Sole Proprietors/Partnerships: Documents may include a marriage/death certificate, divorce decree, court order, or other legal documentation.
    2. Corporations: Documents may include Certificates of Amendment (typically includes the old and new company names); Amended Articles of Incorporation; Articles of Incorporation in cases where the Secretary of State does not provide Articles of Amendment.
    3. All Requestors: The Company Officer signing the Applicant’s Oath in Section A of Form MCSA-5889 must also submit a copy of his/her current Driver’s License.
  4. Submit the request: Once you have completed the MCSA-5889 form and gathered all the required supporting documents, submit the request and documentation to FMCSA. You may submit your documents by either:
    1. Submitting a Ticket to the FMCSA Contact Center (complete the required fields and upload your documents).
    2. Faxing the form and supporting documents to 202-366-3477.
  5. After the documents are submitted: Once you have submitted the name change request along with all the required documentation, the form will be reviewed for processing.
    1. Requests are processed in the order that they are received. For additional information about processing times for registration forms, please see our FMCSA Registration Forms page.
    2. Once FMCSA notifies you that your request has been processed, please allow 24-48 hours for the new name to be visible on the FMCSA Licensing and Insurance Public website. You can verify the updated information there.
    3. Additionally, a hard copy of the Re-entitlement letter will be mailed to you via the United States Postal Service (USPS). You can also print the letter via the Daily FMCSA Registration Decisions.

 

FMCSA may contact you for additional information regarding your name change request.

After FMCSA issues your Re-entitlement letter, the amended BOC-3 form and proof of insurance filings need to be filed with FMCSA within thirty (30) days of the name change. Your operating authority registration will be at risk of being revoked if the amended BOC-3 form and insurance requirement are not updated in a timely manner. For more information on insurance requirements, visit our Insurance Requirements webpage. 

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