The “Entities with a USDOT Number” datasets are generated from a 24-hour old database, which are updated daily and usually available on the DOT - Public Data Portal by 12:00 PM EST.

Data for “Entities with a USDOT Number” are broken out into three data groups:

Company Census File, Crash File, and Inspection Files. These data categories exclude inactive, shipper only business types, and entities that have an active Hazardous Material Special Permit (HMSP) on file at FMCSA and USDOT Pipeline and Hazardous Materials Safety Administration (PHMSA).

Company Census File

The Company Census File contains records of active entities registered with FMCSA. Active entities include those entities subject to the FMCSR, Hazardous Material Regulation (HMR), or intrastate non-Hazardous Material (HM) carriers. To identify each entity, FMCSA assigns a unique number to each entity record. This number is referred to as the USDOT Number.

The data within the Company Census File is updated daily from a 24-hour old database. Data within the Company Census File does not reflect real-time data. The Company Census File doesn’t include inactive USDOT Numbers, shipper only business types, and/or entities that have an active HMSP on file at FMCSA and PHMSA. Therefore, the Company Census File data may differ from what is shown in other Agency systems that are refreshed on a different schedule.

Company Census File | DOT - Public Data Portal contains FMCSA registered entity identifying data, business operations, carrier review, equipment, and driver data. The attachment section of the Company Census File | DOT - Public Data Portal also has the relevant Data Dictionary and Schematic.

Crash File

The data within the Crash File is updated daily from a 24-hour old database. Data within the Crash File does not reflect real-time data. The Crash File doesn’t include inactive USDOT Numbers, shipper only business types, and/or entities that have an active HMSP on file at FMCSA and PHMSA. Therefore, the Crash File data may differ from what is shown in other Agency systems that are refreshed on a different schedule.

The FMCSA Crash File contains data from federal, state, and local police crash reports involving drivers and vehicles of commercial motor carriers operating in the United States. Each report contains about 80 data elements pertaining to the motor carrier, driver, vehicles, and circumstances of a crash. Due to sensitive and/or privacy restrictions, driver and hazardous materials data are not included in any crash files released to the public.

Crash File | DOT - Public Data Portal may contain multiple records for a crash. Separate reports are entered for each commercial motor vehicle involved in a crash. These multiple reports can be distinguished by combining the REPORT_STATE, REPORT_NUMBER, REPORT_DATE, REPORT_TIME, and REPORT_SEQ_NO fields. The attachment section of the Crash File | DOT - Public Data Portal also has the relevant Data Dictionary and Schematic.

DISCLAIMER:  The information contained in this Crash File represents data that was reported to FMCSA through the requirements of state and federal programs.

NOTICE: This webpage is provided under the sponsorship of DOT in the interest of information exchange. The U.S. Government assumes no liability for its components or use thereof.

QUESTIONS: Crash data in the Crash File are sent to FMCSA by state and federal enforcement agencies. Only those enforcement agencies can resolve concerns about missing or inaccurate crash information. For the name of the proper contact person in each state or to resolve any other questions about the content of this file, please contact FMCSA.CDO@DOT.GOV.

Inspection Files:

The data within the Inspection Files are updated daily from a 24-hour old database. Data within the Inspection Files do not reflect real-time data. The Inspection Files don’t include inactive USDOT Numbers, shipper only business types, and/or entities that have an active HMSP on file at FMCSA and PHMSA. Due to the physical size of the Inspection Files, FMCSA publishes three years of historical inspection data going back from the date the Inspection File was generated on DOT - Public Data Portal. Therefore, the data within the Inspection Files may differ from what is shown in other Agency systems that are refreshed on a different schedule.

FMCSA is the agency within DOT that is responsible for monitoring and developing safety standards for commercial motor vehicles operating in interstate commerce.

The FMCSA Inspection Files contain data from state and federal inspection actions involving Motor Carriers and Transporters of Hazardous Materials operating in the United States. Most of the inspections were conducted at the roadside by State personnel under the Motor Carrier Safety Assistance Program (MCSAP).

Federal and State field enforcement staff perform inspections on Interstate and Intrastate Motor Carriers and Shippers and Transporters of Hazardous Materials. Violations of FMCSR that are severe enough may result in a vehicle and/or driver being placed "out-of-service."

The data from inspection activity is collected and stored in the FMCSA Inspection Data Files.

Inspection data is broken down into the following separate data files: Vehicle Inspection File; Inspections Per Unit; Vehicle Inspections and Violations; Special Studies; Inspections and Citations.

Vehicle Inspection File

The data collected from inspection activity is collected and stored in the FMCSA Inspection Data Files. Due to privacy restrictions, driver information is not included in any inspection files released to the public.

Vehicle Inspection File | DOT - Public Data Portal contains:

• Inspection location
• Details
• Searches/check types
• Shipping paper data
• Enforcement types and status
• Violation totals by driver and/or vehicle
• Census data of vehicle and FMCSA registered entity
• Markings on vehicle (i.e., USDOT Number, docket number, company name, etc.)

Use the INSPECTION_ID to link the data from the Vehicle Inspection File to the rest of the “Inspection Files.” The attachment section of the Vehicle Inspection File | DOT - Public Data Portal also has the relevant Data Dictionary and Schematic.

Inspections Per Unit

The data collected from inspection activity is collected and stored in the FMCSA Inspection Data Files. Due to privacy restrictions, driver information is not included in any inspection files released to the public.

Inspections Per Unit | DOT - Public Data Portal contains Vehicle type, Vehicle make, Company number, License plate, License plate state, Vehicle Identification Number (VIN), Commercial Vehicle Safety Alliance (CVSA) decal, CVSA Number found during the inspection. There can be multiple Inspection Units per inspection. The attachment section of Inspections Per Unit | DOT - Public Data Portal also has the relevant Data Dictionary and Schematic.

Vehicle Inspections and Violations

The data collected from inspection activity is collected and stored in the FMCSA Inspection Data Files. Due to privacy restrictions, driver information is not included in any inspection files released to the public.

Vehicle Inspections and Violations | DOT- Public Data Portal contain the violation code, part, and category, as well as the unit number (relates back to the Inspections Per Unit File), Out-of-Service (OOS), and defect verification found during the inspection. There can be multiple Inspection Units per inspection. The attachment section of Vehicle Inspections and Violations | DOT- Public Data Portal also has the relevant Data Dictionary and Schematic.

Special Studies

The data collected from inspection activity is collected and stored in the FMCSA Inspection Data Files. Due to privacy restrictions, driver information is not included in any inspection files released to the public.

Special Studies | DOT - Public Data Portal identifies the study field and study results that arise from ad hoc examination of items, usually inspected in support of a particular study or verification/refutation of a specific trend. This inspection type is a Level IV inspection. The attachment section of Special Studies | DOT - Public Data Portal also has the relevant Data Dictionary and Schematic.

Inspections and Citations

The data collected from inspection activity is collected and stored in the FMCSA Inspection Data Files. Due to privacy restrictions, driver information is not included in any inspection files released to the public.

Inspections and Citations | DOT - Public Data Portal contains the relevant citation code and result found during the inspection. The attachment section of Inspections and Citations | DOT - Public Data Portal also has the relevant Data Dictionary and Schematic.

DISCLAIMER: The information contained in the Inspection File represents all the useable data that has been reported to the Federal Motor Carrier Safety Administration through the requirements of State and Federal programs.

NOTICE: This webpage is provided under the sponsorship of DOT in the interest of information exchange. The U.S. Government assumes no liability for its components or use thereof.

QUESTIONS: Inspection data in the Inspection Files are sent to FMCSA by state and federal enforcement agencies. Only those enforcement agencies can resolve concerns about missing or inaccurate inspection information. For the name of the proper contact person in each state or to resolve any other issues or questions about the content of this file, please email to FMCSA.CDO@DOT.GOV.

Data files for “Entities with Operating Authority” are updated from a 24-hour old database, contain all active and inactive records, and are organized into “Complete files” (Complete files contain “All With History” in the data file name), and files containing only the records updated in the past 24 hours.

Below are the available data files for “Entities with Operating Authority”:

Operating Authority Complete Files:

InsHist - All With History | DOT- Public Data Portal contains information on a carrier’s/broker’s/freight forwarder’s previous insurance policy(ies). This dataset contains the USDOT Number and docket number of the entity. Additionally, it contains the cancellation method (cancelled, replaced, name change, transferred), the type of policy, the policy number, and the effective and cancellation dates of the policy. All insurance information is related to the insurance policy either being cancelled, being replaced, or prior to a name change. It is not the subsequent (if applicable) policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Carrier - All With History | DOT - Public Data Portal contains records for all carriers/brokers/freight forwarders with active, inactive, or pending authorities (common or contract). It includes the USDOT Number and docket number for the carrier/broker/freight forwarder, along with company census data (e.g., types of authority, address, types of insurance on file, and amounts of insurance on file). For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Rejected - All With History | DOT - Public Data Portal contains information on insurance forms that were rejected by FMCSA. The dataset contains information on the insurance policy associated with the form, along with the date that the form was rejected and the reason for rejection (e.g., “Policy is already cancelled”). The dataset contains the USDOT number and docket number of the carrier/broker/freight forwarder associated with the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

BOC3 - All With History | DOT - Public Data Portal contains records for each BOC-3 agent hired by a carrier/broker/freight forwarder. Each entity must hire a BOC-3 agent to represent them in legal matters to obtain operating authority. In some cases, entities may act as their own BOC-3 agent. The records in the dataset contain the BOC-3 agent’s name and address. The dataset also contains the USDOT number and Docket number of the represented entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

AuthHist - All With History | DOT - Public Data Portal contains records showing the history of each authority granted to a carrier/broker/freight forwarder, along with the dates of the original authority action (e.g., “granted”) and the final authority action (e.g., “revoked”). The dataset contains the USDOT Number and docket number of the entity that holds or held the authority. As there can be multiple authorities for a single entity, there may be multiple records for an entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

ActPendInsur - All With History | DOT - Public Data Portal contains information on the implementation dates of an active or pending insurance policy (posted date, effective date and cancel effective date). In addition to these dates, the record contains the insurance company name, the BI&PD underlying limit and maximum limit amounts, and the USDOT number and Docket number of the carrier/broker/ freight forwarder that holds the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Insur - All With History | DOT - Public Data Portal contains records for carrier/broker/ freight forwarder active or pending individual insurance policies. The records are linked to the entities by docket numbers included in the dataset. The dataset contains information on the insurance policy, including insurance company name, policy number and type of insurance. Entities can hold multiple insurance policies, so there may be multiple records associated with a particular entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Revocation - All With History | DOT - Public Data Portal contains information on carrier/broker/freight forwarder authorities that were revoked by FMCSA. The dataset includes the USDOT Number and docket number of the entity, the type of authority revoked, and the reason. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Operating Authority File Records Updated in the Past 24 Hours Only:

InsHist | DOT - Public Data Portal This is a "daily difference" dataset. This dataset contains information on a carrier’s/broker’s/freight forwarder’s previous insurance policy(ies). This dataset contains the USDOT Number and docket number of the entity. Additionally, it contains the cancellation method (cancelled, replaced, name change, transferred), the type of policy, the policy number, and the effective and cancellation dates of the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Carrier | DOT- Public Data Portal This is a "daily difference" dataset. This dataset contains records for carriers/brokers/freight forwarders with active, inactive, or pending authorities (common or contract). It includes the USDOT Number and docket number for the carrier/broker/freight forwarder, along with company census data, e.g., types of authority, address, types of insurance on file, and amounts of insurance on file. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Rejected | DOT - Public Data Portal This is a "daily difference" dataset. Information on insurance forms that were rejected by FMCSA. The dataset contains information on the insurance policy associated with the form, along with the date that the form was rejected and the reason for rejection (e.g., “Policy is already cancelled”). The dataset contains the USDOT Number and Docket Number of the carrier/broker/freight forwarder associated with the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

BOC3 | DOT- Public Data Portal This is a "daily difference" dataset. This dataset contains records for each BOC-3 agent hired by a carrier/broker/freight forwarder. Each entity must hire a BOC-3 agent to represent them in legal matters to obtain operating authority. In some cases, entities may act as their own BOC-3 agent. The records in the dataset contain the BOC-3 agent’s name and address. The dataset also contains the USDOT Number and docket number of the represented entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

AuthHist | DOT- Public Data Portal This is a "daily difference" dataset. This dataset contains records showing the history of each authority granted to a carrier/broker/freight forwarder, along with the dates of the original authority action (e.g., “granted”) and the final authority action (e.g., “revoked”). The dataset contains the USDOT Number and docket number of the entity that holds or held the authority. As there can be multiple authorities for a single entity, there may be multiple records for an entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

ActPendInsur | DOT - Public Data Portal This is a "daily difference" dataset. Information on the implementation dates of an active or pending insurance policy (posted date, effective date and cancel effective date). In addition to these dates, the record contains the insurance company name, the BI&PD underlying limit and maximum limit amounts, and the USDOT Number and docket number of the carrier/broker/ freight forwarder that holds the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Insur | DOT - Public Data Portal This is a "daily difference" dataset. This dataset contains records for carrier/broker/freight forwarder active or pending individual insurance policies. The records are linked to the entities by docket numbers included in the dataset. The dataset contains information on the insurance policy, including insurance company name, policy number and type of insurance. Entities can hold multiple insurance policies, so there may be multiple records associated with a particular entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Revocation | DOT - Public Data Portal This is a "daily difference" dataset. Information on carrier/broker/freight forwarder authorities that were revoked by FMCSA. The dataset includes the USDOT number and Docket number of the entity, the type of authority revoked, and the reason. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

FMCSA Safety Measurement System (SMS) data refreshes monthly. It provides measurement results for Commercial Motor Carriers’ public behavior using Behavior Analysis and Safety Improvement Categories (BASICs) method. Data files in Safety Measurement System (SMS) are organized into two (2) categories: SMS Input Data Files and SMS Output Data Files.

SMS Input Data Files

The four input data files are snapshots of datasets taken on the third or last Friday of each month, contain the publicly available census, inspection, violation, and crash data used for the current month’s SMS calculations:

• SMS Input - Motor Carrier Census Information | DOT - Public Data Portal
• SMS Input - Inspection Data | DOT - Public Data Portal
• SMS Input - Crash Data | DOT - Public Data Portal
• SMS Input - Violation Data | DOT - Public Data Portal

SMS Input - Motor Carrier Census Information | DOT - Public Data Portal This data is from an FMCSA Comprehensive Safety Analysis (CSA) monthly data run, which contains the FMCSA registration data of all active Interstate and Intrastate Hazmat Motor Carriers of property and/or passengers.  Contains the USDOT Number, company names, addresses, contacts, telephone and fax numbers, e-mail, HazMat flag, passenger carrier flag, number of power units, number of drivers, mileage, mileage year, operation, and classification registration information. File is comma delimited. One carrier per row.

SMS Input – Inspection | DOT - Public Data Portal This file contains identifying information for the inspection such as the U.S. DOT#, Report Number, Inspection Date, State, and Vehicle Information. It also includes information about the relationship of each inspection to SMS BASIC information, and violation counts by BASIC. File is comma delimited. One inspection per row.

SMS Input – Crash Data | DOT - Public Data Portal This file contains the publicly available crash data used for the current month’s SMS calculations. The file contains a record for each commercial motor vehicle involved in a crash including the U.S. DOT#, Report Number, Crash Date, State, and Vehicle Information. It also includes information about the severity of the crash (tow-away, injury, fatal) and the associated severity and time weights used in the SMS. File is comma delimited. One crash per row.

SMS Input – Violation | DOT - Public Data Portal This file contains details on each violation that was used in SMS calculations. This includes an identifier linking the violation to the inspection in which it was cited, the violation code, violation description, and information related to the SMS methodology. File is comma delimited. One violation per row.

SMS Output Data Files

The SMS output data files are derived from the monthly snapshots of the input data files. Output files are products of an intertwined analytical process that includes data sufficiency checks, data validation, and iterative computational steps, the process usually takes 7-10 days to complete. Output files include the current SMS results for all active interstate and intrastate Hazmat, Non-Hazmat Motor Carriers of property and /or passengers, and are organized into four files:  

• SMS AB Pass | DOT - Public Data Portal
• SMS C Pass | DOT - Public Data Portal
• SMS AB PassProperty | DOT - Public Data Portal
• SMS C PassProperty | DOT - Public Data Portal

SMS AB Pass | DOT - Public Data Portal This data file is calculated from the monthly snapshots of the input data files, contains the FMCSA SMS data, consists of summary results of all active Interstate and Intrastate Hazmat Motor Carriers of passengers only. File is comma delimited. One carrier per row.

SMS C Pass | DOT - Public Data Portal This data file is calculated from the monthly snapshots of the input data files, contains the FMCSA SMS data, consists of active Intrastate Non-Hazmat Motor Carriers of passengers only. File is comma delimited. One carrier per row.

SMS AB PassProperty | DOT - Public Data Portal This data file is calculated from the monthly snapshots of the input data files, contains the FMCSA SMS data, consists of summary results of all active Interstate and Intrastate Hazmat Motor Carriers of property and/or passengers. File is comma delimited. One carrier per row.

SMS C PassProperty | DOT - Public Data Portal This data file is calculated from the monthly snapshots of the input data files, contains the FMCSA SMS data, consists of active Intrastate Non-Hazmat Motor Carriers of property and/or passengers. File is comma delimited. One carrier per row.

DISCLAIMER: FMCSA uses data filters, tailored scripts, and quality assurance checks when generating official statistics from the raw data it receives from motor carriers. The data you are receiving are raw data and have not been filtered or checked for accuracy.  

The FMCSA New Entrant Safety Assurance Program has a wide array of intervention tools to help motor carriers comply with safety regulations. Compliance, Safety, Accountability (CSA) process evaluates why safety problems occur, recommends remedies, encourages corrective action, and when necessary, invokes strong penalties for carriers failing to comply, including an Order for Operation Out of Service (OOS). The Operation OOS Order is an order requiring the carrier to immediately cease all motor vehicle operations.

OUT OF SERVICE ORDERS | DOT - Public Data Portal data file is updated from a 24-hours old database, contains the FMCSA New Entrant Safety Assurance Program OOS data, consists of all entities that have received an OOS order from FMCSA. File is comma delimited. One OOS order per row.