FMCSA Data Dissemination Program

Overview

The Federal Motor Carrier Safety Administration (FMCSA) created the Data Dissemination Program as a mechanism to share the FMCSA regulated entity census and safety performance information at no charge to the public. The goal of the program is to increase citizen participation in government, create opportunities for economic development, and inform decision making in both the private and public sectors.

The datasets for FMCSA regulated entity data as well as other Department of Transportation (DOT) operating administrations are located on the DOT - Open Data Portal (DataHub) website.

The FMCSA datasets are organized into two categories: “Entities with a USDOT Number”, and “Entities with operating authority.” The relevant data dictionary containing the data schematics and definitions are also located on the DOT - Open Data Portal with each data file.

Please note that the Data Dissemination Program will undergo changes as the Agency modernizes its architecture and data schema in preparation for the launch of the FMCSA Registration System (FRS) in early 2025. DataHub files will continue to be made available in the interim at no cost. For more information about the changes and when they will occur, refer to Registration Modernization Resources Hub | FMCSA.

Entities With a USDOT Number

The “Entities with a USDOT Number” datasets are generated from a 72-hour old database, which are updated daily and usually available on the DOT - Open Data Portal by 12:00 PM EST.

Data for “Entities with a USDOT Number” are broken out into three data groups: Company Census File, Crash File, and Inspection Files. These data categories exclude inactive, shipper only business types, and entities that have an active Hazardous Material Special Permit (HMSP) on file at FMCSA and USDOT Pipeline and Hazardous Materials Safety Administration (PHMSA).

Company Census File

The Company Census File contains records of active entities registered with FMCSA. Active entities include those entities subject to the FMCSR, Hazardous Material Regulation (HMR), or intrastate non-Hazardous Material (HM) carriers. To identify each entity, FMCSA assigns a unique number to each entity record. This number is referred to as the USDOT Number.

The data within the Company Census File is updated daily from a 72-hour old database. Data within the Company Census File does not reflect real-time data. The Company Census File doesn’t include inactive USDOT Numbers, shipper only business types, and/or entities that have an active HMSP on file at FMCSA and PHMSA. Therefore, the Company Census File data may differ from what is shown in other Agency systems that are refreshed on a different schedule.

Company Census File | DOT - Data Portal contains FMCSA registered entity identifying data, business operations, carrier review, equipment, and driver data. The attachment section of the Company Census File | DOT - Data Portal also has the relevant Data Dictionary and Schematic.

Crash File

The data within the Crash File is updated daily from a 72-hour old database. Data within the Crash File does not reflect real-time data. The Crash File doesn’t include inactive USDOT Numbers, shipper only business types, and/or entities that have an active HMSP on file at FMCSA and PHMSA. Therefore, the Crash File data may differ from what is shown in other Agency systems that are refreshed on a different schedule.

The FMCSA Crash File contains data from federal, state, and local police crash reports involving drivers and vehicles of commercial motor carriers operating in the United States. Each report contains about 80 data elements pertaining to the motor carrier, driver, vehicles, and circumstances of a crash. Due to sensitive and/or privacy restrictions, driver and hazardous materials data are not included in any crash files released to the public.

Crash File | DOT - Data Portal may contain multiple records for a crash. Separate reports are entered for each commercial motor vehicle involved in a crash. These multiple reports can be distinguished by combining the REPORT_STATE, REPORT_NUMBER, REPORT_DATE, REPORT_TIME, and REPORT_SEQ_NO fields. The attachment section of the Crash File | DOT - Data Portal also has the relevant Data Dictionary and Schematic.

DISCLAIMER: The information contained in this Crash File represents data that was reported to FMCSA through the requirements of state and federal programs.

NOTICE: This webpage is provided under the sponsorship of DOT in the interest of information exchange. The U.S. Government assumes no liability for its components or use thereof.

QUESTIONS: Crash data in the Crash File are sent to FMCSA by state and federal enforcement agencies. Only those enforcement agencies can resolve concerns about missing or inaccurate crash information. For the name of the proper contact person in each state or to resolve any other questions about the content of this file, please contact FMCSA.CDO@DOT.GOV.

Inspection Files:

The data within the Inspection Files are updated daily from a 72-hour old database. Data within the Inspection Files do not reflect real-time data. The Inspection Files don’t include inactive USDOT Numbers, shipper only business types, and/or entities that have an active HMSP on file at FMCSA and PHMSA. Due to the physical size of the Inspection Files, FMCSA publishes 3 years of historical inspection data going back from the date the Inspection File was generated on DOT - Data Portal. Therefore, the data within the Inspection Files may differ from what is shown in other Agency systems that are refreshed on a different schedule.

FMCSA is the agency within DOT that is responsible for monitoring and developing safety standards for commercial motor vehicles operating in interstate commerce.

The FMCSA Inspection Files contain data from State and Federal inspection actions involving Motor Carriers and Transporters of Hazardous Materials operating in the United States. Most of the inspections were conducted at the roadside by State personnel under the Motor Carrier Safety Assistance Program (MCSAP).

Federal and State field enforcement staff perform inspections on Interstate and Intrastate Motor Carriers and Shippers and Transporters of Hazardous Materials. Violations of FMCSR that are severe enough may result in a vehicle and/or driver being placed "out-of-service."

The data from inspection activity is collected and stored in the FMCSA Inspection Data Files.

Inspection data is broken down into the following separate data files: Vehicle Inspection File; Inspections Per Unit; Vehicle Inspections and Violations; Special Studies; Inspections and Citations.

Vehicle Inspection File

The data collected from inspection activity is collected and stored in the FMCSA Inspection Data Files. Due to privacy restrictions, driver information is not included in any inspection files released to the public.

Vehicle Inspection File | DOT - Data Portal contains:

Inspection location,
Details,
Searches/check types,
Shipping paper data,
Enforcement types and status,
Violation totals by driver and/or vehicle,
Census data of vehicle and FMCSA registered entity, and
Markings on vehicle (i.e., USDOT number, docket number, company name, etc.).

Use the INSPECTION_ID to link the data from the Vehicle Inspection File to the rest of the “Inspection Files.” The attachment section of the Vehicle Inspection File | DOT - Data Portal also has the relevant Data Dictionary and Schematic.

Inspections Per Unit

Inspections Per Unit | DOT - Data Portal contains:

Vehicle type,
Vehicle make,
Company number,
License plate,
License plate state,
Vehicle Identification Number (VIN),
Commercial Vehicle Safety Alliance (CVSA) decal, and
CVSA Number found during the inspection.

There can be multiple Inspection Units per inspection. The attachment section of Inspections Per Unit | DOT - Data Portal also has the relevant Data Dictionary and Schematic.

Vehicle Inspections and Violations

Vehicle Inspections and Violations | DOT- Data Portal contain the violation code, part, and category, as well as the unit number (relates back to the Inspections Per Unit File), Out-of-Service (OOS), and defect verification found during the inspection. There can be multiple Inspection Units per inspection. The attachment section of Vehicle Inspections and Violations | DOT - Data Portal also has the relevant Data Dictionary and Schematic.

Special Studies

Special Studies | DOT - Data Portal identifies the study field and study results that arise from ad hoc examination of items, usually inspected in support of a particular study or verification/refutation of a specific trend. This inspection type is a Level IV inspection. The attachment section of Special Studies | DOT - Data Portal also has the relevant Data Dictionary and Schematic.

Inspections and Citations

Inspections and Citations | DOT - Data Portal contains the relevant citation code and result found during the inspection. The attachment section of Inspections and Citations | DOT - Data Portal also has the relevant Data Dictionary and Schematic.

DISCLAIMER: The information contained in the Inspection File represents all the useable data that has been reported to the Federal Motor Carrier Safety Administration through the requirements of State and Federal programs.

NOTICE: This webpage is provided under the sponsorship of DOT in the interest of information exchange. The U.S. Government assumes no liability for its components or use thereof.

QUESTIONS: Inspection data in the Inspection Files are sent to FMCSA by State and Federal enforcement agencies. Only those enforcement agencies can resolve concerns about missing or inaccurate inspection information. For the name of the proper contact person in each State or to resolve any other issues or questions about the content of this file, please email to FMCSA.CDO@DOT.GOV.

Entities With Operating Authority

Data files for “Entities with Operating Authority” are updated from a 24-hour old database, contain all active and inactive records, and are organized into “Complete files” (Complete files contain “All With History” in the data file name), and files containing only the records updated in the past 24 hours.

Below are the available data files for “Entities with Operating Authority”:

Operating Authority Complete Files:

InsHist - All With History | DOT- Data Portal contains information on a carrier’s/broker’s/freight forwarder’s previous insurance policy(ies). This dataset contains the USDOT Number and docket number of the entity. Additionally, it contains the cancellation method (cancelled, replaced, name change, transferred), the type of policy, the policy number, and the effective and cancellation dates of the policy. All insurance information is related to the insurance policy either being cancelled, being replaced, or prior to a name change. It is not the subsequent (if applicable) policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Carrier - All With History | DOT - Data Portal contains records for all carriers/brokers/freight forwarders with active, inactive, or pending authorities (common or contract). It includes the USDOT number and Docket number for the carrier/broker/freight forwarder, along with company census data (e.g., types of authority, address, types of insurance on file, and amounts of insurance on file). For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Rejected - All With History | DOT - Data Portal contains information on insurance forms that were rejected by FMCSA. The dataset contains information on the insurance policy associated with the form, along with the date that the form was rejected and the reason for rejection (e.g., “Policy is already cancelled”). The dataset contains the USDOT number and Docket number of the carrier/broker/freight forwarder associated with the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

BOC3 - All With History | DOT - Data Portal contains records for each BOC-3 agent hired by a carrier/broker/freight forwarder. Each entity must hire a BOC-3 agent to represent them in legal matters to obtain operating authority. In some cases, entities may act as their own BOC-3 agent. The records in the dataset contain the BOC-3 agent’s name and address. The dataset also contains the USDOT number and Docket number of the represented entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

AuthHist - All With History | DOT- Data Portal contains records showing the history of each authority granted to a carrier/broker/freight forwarder, along with the dates of the original authority action (e.g., “granted”) and the final authority action (e.g., “revoked”). The dataset contains the USDOT number and Docket number of the entity that holds or held the authority. As there can be multiple authorities for a single entity, there may be multiple records for an entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

ActPendInsur - All With History | DOT - Data Portal contains information on the implementation dates of an active or pending insurance policy (posted date, effective date and cancel effective date). In addition to these dates, the record contains the insurance company name, the BI&PD underlying limit and maximum limit amounts, and the USDOT number and Docket number of the carrier/broker/ freight forwarder that holds the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Insur - All With History | DOT - Data Portal contains records for carrier/broker/ freight forwarder active or pending individual insurance policies. The records are linked to the entities by Docket numbers included in the dataset. The dataset contains information on the insurance policy, including insurance company name, policy number and type of insurance. Entities can hold multiple insurance policies, so there may be multiple records associated with a particular entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Revocation - All With History | DOT - Data Portal contains information on carrier/broker/freight forwarder authorities that were revoked by FMCSA. The dataset includes the USDOT Number and Docket number of the entity, the type of authority revoked, and the reason. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Operating Authority File Records updated in the past 24 hours only:

InsHist | DOT - Data Portal This is a "daily difference" dataset. This dataset contains information on a carrier’s/broker’s/freight forwarder’s previous insurance policy(ies). This dataset contains the USDOT number and Docket number of the entity. Additionally, it contains the cancellation method (cancelled, replaced, name change, transferred), the type of policy, the policy number, and the effective and cancellation dates of the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Carrier | DOT- Data Portal This is a "daily difference" dataset. This dataset contains records for carriers/brokers/freight forwarders with active, inactive, or pending authorities (common or contract). It includes the USDOT number and Docket number for the carrier/broker/freight forwarder, along with company census data, e.g., types of authority, address, types of insurance on file, and amounts of insurance on file. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Rejected | DOT - Data Portal This is a "daily difference" dataset. Information on insurance forms that were rejected by FMCSA. The dataset contains information on the insurance policy associated with the form, along with the date that the form was rejected and the reason for rejection (e.g., “Policy is already cancelled”). The dataset contains the USDOT number and Docket number of the carrier/broker/freight forwarder associated with the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

BOC3 | DOT- Data Portal This is a "daily difference" dataset. This dataset contains records for each BOC-3 agent hired by a carrier/broker/freight forwarder. Each entity must hire a BOC-3 agent to represent them in legal matters to obtain operating authority. In some cases, entities may act as their own BOC-3 agent. The records in the dataset contain the BOC-3 agent’s name and address. The dataset also contains the USDOT number and Docket number of the represented entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

AuthHist | DOT- Data Portal This is a "daily difference" dataset. This dataset contains records showing the history of each authority granted to a carrier/broker/freight forwarder, along with the dates of the original authority action (e.g., “granted”) and the final authority action (e.g., “revoked”). The dataset contains the USDOT number and Docket number of the entity that holds or held the authority. As there can be multiple authorities for a single entity, there may be multiple records for an entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

ActPendInsur | DOT - Data Portal This is a "daily difference" dataset. Information on the implementation dates of an active or pending insurance policy (posted date, effective date and cancel effective date). In addition to these dates, the record contains the insurance company name, the BI&PD underlying limit and maximum limit amounts, and the USDOT number and Docket number of the carrier/broker/ freight forwarder that holds the policy. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Insur | DOT - Data Portal This is a "daily difference" dataset. This dataset contains records for carrier/broker/freight forwarder active or pending individual insurance policies. The records are linked to the entities by Docket numbers included in the dataset. The dataset contains information on the insurance policy, including insurance company name, policy number and type of insurance. Entities can hold multiple insurance policies, so there may be multiple records associated with a particular entity. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Revocation | DOT - Data Portal This is a "daily difference" dataset. Information on carrier/broker/freight forwarder authorities that were revoked by FMCSA. The dataset includes the USDOT number and Docket number of the entity, the type of authority revoked, and the reason. For more information, please review the dataset attachment "FMCSA Dataset Description and Data Definitions - Select Datasets."

Last updated: Friday, November 1, 2024

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