May a motor carrier seeking to extend the period of time permitted for repair, replacement, or service of one or more electronic logging devices (ELDs) request an extension?
NOTE: This guidance reflects minor correction(s) (e.g., for grammar, typographical errors, or consistency) made on October 31, 2023.
Question: May a motor carrier seeking to extend the period of time permitted for repair, replacement, or service of one or more electronic logging devices (ELDs) request an extension?
Guidance: Yes, the motor carrier seeking an extension shall notify the FMCSA Division Administrator for the State of the motor carrier's principal place of business within 5 days after the driver notifies the motor carrier of the malfunction. Each request for an extension under 49 CFR 395.34(d)(2) must be signed by the motor carrier and should include the legal name, principal place of business address and USDOT Number of the motor carrier. The extension request must contain the following information:
- The name, address, and telephone number of the motor carrier representative who will file the request;
- The make, model, and serial number of each ELD;
- The date and location of each ELD malfunction as reported by the driver to the carrier; and
- A concise statement describing actions taken by the motor carrier to make a good faith effort to repair, replace, or service the ELD units, including why the carrier needs additional time beyond the 8 days provided by 49 CFR 395.34(d)(1).
To request an extension from the FMCSA Division Administrator in the Field Office in your State, you must submit the request to the applicable office directly. FMCSA Division Administrator contact information can be found at https://www.fmcsa.dot.gov/mission/field-offices#Field-Offices.
Contact Info: FMCSA ELD Information, 1-800-832-5660 or ELD@dot.gov.
Note: This guidance document does not have the force and effect of law and is not meant to bind the public in any way. It is intended only to provide information and clarity regarding existing requirements under the law or agency policies.