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MCMIS Catalog: Description - Ordering Options

Ordering Options

HOW TO ORDER A FILE EXTRACT | Top
  1. Click on the MCMIS File Extract Order Form
  2. Follow the instructions below to fill out the form
  3. Call 1-800-832-5660 or contact us online if you have questions about the MCMIS Catalog, how to obtain a report or ask about a previous report request
General instructions for File Extract(s) are listed below, specific instructions may be found on the order form.
  1. Census File: you do not need to specify a year
  2. Crash File: please specify the year or years you wish included in the space provided (up to three years may be chosen). Currently, FMCSA State-reported crash data are available from years 1989 to present. If you do not indicate which year(s) should be included, you will receive the most recent calendar year available
  3. Inspection File: please specify the year you want extracted. (Inspection File Extracts are only available one year per extract.)
  4. Be sure to include the name, telephone number (including area code) and email address of a person we can contact should we have questions about your order
  5. Calculate Cost: Each Order Form will automatically calculate the costs for each file extract ordered
HOW TO ORDER A PERSONALIZED REPORT | Top
  1. Click on the MCMIS Personalized Report Order Form
  2. Follow the instructions below to fill out the form
  3. Call 1-800-832-5660 or contact us online if you have questions about the MCMIS Catalog, how to obtain a report or ask about a previous report request

Order Form Instructions

  1. Select Report Type
    • Indicate the type of Personalized Report you wish to order. To select the report type desired, mark an "X" in the appropriate box. Mark only one box.
      • If you select the Personalized Crash Report or Inspection Report, specify the calendar year(s) to be covered by the report. Currently, FMCSA State-reported crashes are available for the years 1994 to present. If you do not specify a year, the report will cover the most recent calendar years available
      • If you choose the Personalized Census Report, you do not need to specify a year
      • If you select the Personalized Inspection Report, specify the calendar year to be covered by the report (only one year can be specified). Currently, Inspection data is available dating back to 1989. If you do not specify a year, the report will cover the most recent calendar year available
      • Select Additional Data Elements
        • The core elements always provided in Personalized Reports are listed below.
        • If you wish, you may include up to four additional data elements in your report. Select additional elements for Personalized Census Reports from the Census File Elements, for Personalized Crash Reports from the State-Reported Crash File Elements, and for Personalized Inspection Reports from the Inspection File Elements. Note: All links in the above paragraph open in a new window.
Data elements always provided in:
Personalized Census Personalized Inspections Personalized Crash
USDOT Number USDOT Number USDOT Number
MC/ICC Docket Number MC/ICC Docket Number Carrier Name
Carrier Name (Legal & DBA) Carrier Name Street (Physical)
Carrier Street (Mailing) Carrier Street (Mailing) Carrier City (Physical)
Carrier City (Mailing) Carrier City (Mailing) Carrier State (Physical)
Carrier State (Mailing) Carrier State (Mailing) Carrier ZIP Code (Physical)
Carrier ZIP Code (Mailing) Carrier ZIP Code (Mailing) Crash Date & Time
  Violation Part Number Crash Street
  Violation Section Number Crash City
    Crash State
    Total Killed
    Total Injured
    Tow-away Crash (1989-present)
 
  1. Describe Companies, Crashes, or Inspections to be included
    In the comment section describe which companies, crashes, or inspections should be included in your report.
    For example, do you want all companies in the MCMIS Census File or only companies in the state of Maryland? All crashes reported in 1994, or only crashes that occurred in Texas during 1994?
    • You must base your description on data available in the MCMIS Census File (in the case of a Personalized Census Report), or the State-Reported Crash File (from 1989 to the present.) For example, you cannot ask for a Personalized Census Report covering all vehicles that are the color "yellow" because color data are not available in the Census File. You can, however, ask for a report covering all carriers operating one hundred or more vehicles, since fleet size is one of the data elements in the Census File.
      • In describing the companies, or crashes, you wish to include, you may use up to four Census File Elements
      • In describing the crashes you wish to include, you may use up to four Crash File Elements
      • In describing the inspections, you wish to include, you may use up to four Inspection File Elements
      • In the following examples, the words in bold are data elements or their values. For example: "Include all companies located in the State of Maryland," or "Include all private companies whose current safety rating is conditional," or "Include all crashes which occurred in Texas during daylight where the driver appeared to have been drinking."
         
  2. How the companies, crashes or inspections should be sorted: Sorting refers to the order in which companies/crashes/inspections will be displayed in your report. By placing an "X" in the appropriate box, you may select the standard sort format or specify your own format.
    • Standard Sort Format: Companies/Crashes are grouped by state and listed alphabetically by company name within each state.
    • Other Format: If you choose to specify your own sort format, describe how the companies/crashes should be sorted in the space provided. You may use up to four data elements from the MCMIS Census File or State-Reported Crash File in your description. The following examples illustrate how the order in which you list these elements affects the appearance of the report. The words in bold are data elements.
    • See table below as an example:
If you write in the Comments section:
"Sort the carriers by company classification, state, and Company legal name."

Then your report will look similar to this:
  NAME STATE
AUTHORIZED-FOR-HIRE ACE TRUCKING
DAVIS TRUCKING
ABLE TRUCKING
SMITH TRUCKING
ALEX TRUCKING
BUBBAS'S TRUCKING
NORTH TRUCKING
ALABAMA
ALABAMA
ARKANSAS
ARKANSAS
CALIFORNIA
CALIFORNIA
CALIFORNIA
  1. Be sure to include the name, telephone number (including area code) and email address of a person we can contact should we have questions about your order.
Payment:

Payment will be automatically calculated as you fill in the desired options on the order form.
 
HOW TO ORDER A COUNT REPORT | Top
  1. Click on Count Report Order Form
  2. Follow the instructions below to fill out the form
  3. Call 1-800-832-5660 or contact us online if you have questions about the MCMIS Catalog, how to obtain a report or ask about a previous report request
Order Form Instructions
  1. Select Report Type - Indicate the type of Count Report you wish to order.
    • Census Count Report: you do not need to specify a year.
    • Crash Count Report: specify the calendar year(s) to be covered by the report. (You may choose up to three years in a single Crash Count Report.) Currently, FMCSA State-reported crashes are available from years 1989 to present. If you do not specify a year, the report will cover only the most recent calendar years available
    • Inspection Count: please indicate the year you want the report to cover.
  2. Describe Companies, Crashes, or Inspections
    In the comments section, describe which companies, crashes, or inspections should be included in your report.
    • For example, do you want all companies in the MCMIS Census File, or only companies in the State of Illinois? All crashes reported in 1994, or only crashes that occurred in Maine during 1994?
    • You must base your description on data available in the MCMIS Census File (when ordering a Census Count Report), or the State-Reported Crash File (from years 1994 to present). For example, you cannot ask for a Census Count Report covering all vehicles that are the color "yellow" because color data are not available in the Census File. You can, however, ask for a report covering all carriers operating one hundred or more vehicles, since fleet size is one of the data elements in the Census File. The data elements for each of the reports can be found by following the links below
    • In describing the companies/crashes you wish to include, you may use up to four Census File Elements
      In describing the crashes you wish to include, you may use up to four Crash File Elements
      In describing the Inspections you wish to include, you may use up to four Inspection File Elements
    • In the following examples, the words in bold are data elements or their values. You type: "Include all companies located in the State of Maryland," or "Include all private companies whose current safety rating is conditional," or "Include all crashes which occurred in Texas during daylight where the driver appeared to have been drinking."
  3. Include the name, telephone number (including area code) and email address of a person we can contact should we have questions about your order.
  4. Payment will be automatically calculated on the order form as options are selected