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United States Department of Transportation United States Department of Transportation

PRISM Requirements

 

The State meets the six requirements to fully participate in the PRISM program. Full Participation is defined as when a State’s IRP or CMV registration agency suspends or revokes active registrations and denies new registration requests if the motor carrier responsible for safety of the vehicle is under any Federal Out-of-Service (OOS) Order; and denies registration if the motor carrier possesses an inactive or deactivated USDOT Number. Full Participation applies to motor carriers operating CMVs in commerce that have a GVW of 26,001 pounds or more.




To achieve Full Participation a State must meet the following six requirements:

 


Legislation


 

1. Has the legislative or administrative authority to suspend or revoke, and deny vehicle registration of a motor carrier responsible for safety and its vehicles when the motor carrier is prohibited from operating by FMCSA.


Registration Processes 


 

2. Collects and validates the USDOT Number and Tax Identification Number of the motor carrier responsible for safety before issuing new or renewing CMV registration(s) by checking them against the PRISM Census File, MCMIS, or by an FMCSA-approved alternative process.
 

3. Checks a motor carrier’s safety status against the PRISM Target File, MCMIS or an FMCSA-approved alternative process before issuing new or renewing registrations, and denies registration(s) if the motor carrier responsible for safety is under any Federal OOS order or possesses an inactive or deactivate USDOT number due to the biennial update not being completed when required.
 

4. On a recurring basis, checks the safety status of motor carriers registered in the State against the PRISM Target File, MCMIS, or by an FMCSA-approved alternative process, and suspends or revokes the existing registration(s) if the motor carrier responsible for safety is under any Federal OOS order. 
 

5. Uploads when available the USDOT number of the motor carrier responsible for safety, vehicle identification number(s), license plate number(s) and dates of registration for vehicle(s) operated by a motor carrier that is under any Federal OOS order to the SAFER database.
 


Reporting

 

6. Reports the number of suspensions or revocations and registration denials to FMCSA as part of the required MCSAP quarterly performance reports.



The State meets the six requirements for Full Participation, plus six additional requirements for motor carriers operating CMVs in commerce that have a GVW of 26,001 pounds or more. 

To achieve Enhanced participation a State must meet the requirements of full Participation and the following six requirements:

 


Legislation


 

7. Has the legislative or administrative authority to deny vehicle registration of a motor carrier responsible for safety and its vehicles when the motor carrier is attempting to avoid FMCSA enforcement sanctions by obtaining a new DOT number and/or company name.



Registration Processes 


 

8. Checks every Vehicle Identification Number (VIN) against the PRISM Target File or by an FMCSA-approved alternative process before issuing new or renewing registration to verify if the vehicle is registered or was previously registered to a motor carrier under a Federal OOS order.  
 

9. For any vehicle identified as registered or previously registered to a motor carrier under a Federal OOS order, implement a process to check if the new motor carrier responsible for the safety of the vehicle has matching information to the motor carrier under a Federal OOS order. Determine if both motor carriers are affiliated and if the new motor carrier responsible for safety of the vehicle is attempting to reincarnate under a new USDOT number and/or company name to avoid FMCSA enforcement sanctions.
 

10. Deny registration if a motor carrier registering a vehicle is affiliated with a motor carrier under a Federal OOS order and notify the FMCSA Division Office.  If the carriers are not affiliated, submit a request by email to PRISMTechnicalSupport@dot.gov to remove the VIN from the PRISM data before processing registration.
 

11. Update the status code within the vehicle registration records and apply the 950-status code to vehicle registrations that are suspended due to a Federal OOS order and clear the 950-status code when the registration is reinstated.
 

12. Print and barcode the motor carrier information on a cab card if the motor carrier responsible for the safety of the vehicle is not expected to change during the registration year.

 

The State is participating at the Expanded Participation level with the commercial motor vehicle (CMV) registration agency (non-IRP) applying PRISM requirement 1 through 6 to motor carriers operating interstate that have gross vehicle weights between 10,001 and 26,000 lbs.

 

 

Last updated: Thursday, August 6, 2020