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What are the categories of supporting documents?

Given the diversity of the industry, FMCSA has identified five categories of supporting documents:

  • Bills of lading, itineraries, schedules, or equivalent documents that show the starting and ending location for each trip;
  • Dispatch records, trip records, or equivalent documents;
  • Expense receipts related to “on-duty/not driving” periods (meals, lodging, fuel, etc.);
  • Fleet management system communication records;
  • Payroll records, settlement sheets, or equivalent documents showing payment to a driver.

Drivers using paper RODS must also keep toll receipts – which do not count toward the eight-document cap.

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Last Updated : March 27, 2017
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