Slide 1
CONTROLLED SUBSTANCES AND ALCOHOL USE TESTING REGULATIONS FOR MANAGEMENT

Slide 2
Overview

This presentation is designed to inform employers on FMCSA controlled substance and alcohol use testing regulations in order to help prevent accidents and injuries resulting from the misuse of alcohol or the use of controlled substances by commercial motor vehicle (CMV) drivers.

Slide 3
Critical Information

This presentation outlines important U.S. regulations.

• Employer MUST ensure that all regulations are followed by drivers
  
• Employer is responsible for any violation committed by a driver
  

Slide 4
Additional Information

Attached to each slide of this presentation are specific notes which include where you can view detailed information.

Slide 5
Applicability

• Employers and drivers who operate CMVs in the U.S. and are subject to:
  -Commercial driver's license requirements
  -Licencia Federal de Conductor requirements
  -Commercial driver's license requirements of the Canadian National Safety Code
  

Slide 6
Applicability

Employer who employs self as driver:

• MUST comply with requirements as both employee and employer
  
• MUST be in a consortium of two or more employees in the random testing selection
  pool
  
  

Slide 7
Preemption

Controlled Substance and Alcohol testing rules have priority over all U.S. state and local law except when criminal action is being taken for acts of reckless conduct.


Slide 8
Prohibitions

• Alcohol Concentration above the legal limit set by the FMCSA
  
• On-duty use
  
• Pre-duty use
  
• Use following an accident
  

Slide 9
Controlled Substance Testing

If a driver tests positive for a controlled substance:

• Driver shall NOT report to duty, remain on duty or perform safety sensitive functions
  
• Employer shall NOT permit the driver to perform safety sensitive functions
  
• A driver may be required to inform the employer of any therapeutic drug use
  

Slide 10
Employer Responsibilities

• Compliance with Part 40
  
• Officials, Representatives and Agents
  
• Agreements and arrangements, written and verbal
  

Slide 11
Employer Responsibilities

Immediately remove employee from safety sensitive functions (until return to duty process is completed) after receipt of:

• Positive drug test results
  
• Verified tainted or substituted drug test results
  
• Alcohol test greater than .04
  

Slide 12
Employer Responsibilities

Temporarily remove employee from safety sensitive functions after receipt of:

• Alcohol test between 0.02 and 0.39
  
• A diluted specimen
  
• Invalid drug test requiring a 2nd collection under direct observation
  

Slide 13
Employer Responsibilities

• MUST direct an immediate re-test after receipt of a cancel test when a negative test
  result was required
  
• MUST not alter a drug or alcohol result
  

Slide 14
Substance Abuse Professional

• Evaluates employees who have violated a DOT drug and alcohol regulation
  
• Makes recommendations about education, treatment, follow-up testing and after care
  

Slide 15
Consequences For Drivers In Alcohol Use Related Conduct

No driver with an alcohol concentration between 0.02 and 0.39 shall drive for at least 24 hours after being tested


Slide 16
Required Tests

• Pre-employment (Controlled Substances Test only)
  
• Post Accident
  
• Random
  
• Reasonable Suspicion
  
• Return to Duty
  
• Follow-Up
  

Slide 17
Pre-Employment Testing

Driver shall not perform a safety sensitive function (including driving) until a negative controlled substance test result is received.


Slide 18
Post-Accident Testing

After an accident each employer shall test each surviving driver for alcohol and controlled substances when the following apply:

Slide 19
Post-Accident Testing

If after an accident, a driver needs to be tested, the alcohol test shall be done within 8 hours of the accident and the controlled substance test, shall be performed within 32 hours.

Slide 20
Accidents

1. An occurrence involving a commercial motor vehicle operating on a highway in interstate or intrastate commerce which results in:

• (1)(i) A fatality;
• (1)(ii) Bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or
• (1)(iii) One or more motor vehicles incurring disabling damage as a result of the accident, requiring the motor vehicle(s) to be transported away from the scene by a tow truck or other motor vehicle.
  

Slide 21
Random Testing

• Every driver shall submit to random alcohol and controlled substance testing
  
• Every employer shall comply with random testing requirements
  

Slide 22
Random Testing

Companies must randomly test drivers at a minimum annual percentage rate of:

• 10% of the number of drivers for alcohol testing
• 50% for controlled substances testing
  

Slide 23
Random Testing

• The random alcohol test must be given immediately before, during or after a driver
  performs a safety sensitive function (including driving)
  
• All drivers must have an equal chance of selection by a scientifically valid method, such
  as:
  - Random number table
  - Computer based random number
  
  

Slide 24
Reasonable Suspicion Testing

A driver MUST submit to an alcohol and/or controlled substance test if there is reasonable suspicion that the prohibitions concerning alcohol and/or controlled substances have been violated.

Slide 25
Reasonable Suspicion Testing

Suspicion MUST be based on specific observations of the supervisor or company official concerning the driver’s:

• Behavior
• Speech
• Body odor (such as marijuana or alcohol)
  

Slide 26
Return-To-Duty Testing

An employer shall ensure that before a driver returns to duty:

• Driver's return-to-duty alcohol test indicates an alcohol concentration of less than 0.02
  
• Driver's return-to-duty controlled substances test indicates a negative result
  

Slide 27
Follow-Up Testing

• Substance Abuse Professional will set up a follow-up testing plan
  
• Employer MUST ensure that the plan is carried out
  
• A minimum of 6 tests MUST be conducted in the first 12 month
  
• Driver may be subject to testing for a maximum of 60 months
  

Slide 28
Refusal to Submit

• No driver shall refuse to submit to a required test
  
• No employer shall permit a refusing driver to perform safety sensitive functions
  

Slide 29
Urine Collection Personnel

• Must meet training requirements
  
• Must not work for a U.S. Department of Health and Human Services certified laboratory
  
• Must not be immediate supervisor of employee being tested unless:
  -No other collector is available
  -Permitted to do so by DOT agency drug/alcohol regulations
  

Slide 30
Urine Collector Training Requirements

• Receive qualifications training
  
• Complete 5 error-free mock collections
  
• Meet schedule for qualifications training and proficiency demonstration
  
• Be knowledgeable about:
  -Part 40 (including any changes)
  -DOT urine specimen collection procedures
  

Slide 31
Urine Collections Site

• MUST meet security requirements
  
• No one except employee may be present in room during collection (except in directly observed test)
  
• MUST have:
  -All necessary personnel
  -Materials and equipment
  -Temporary storage and shipping of specimen to laboratory
  -Clean surface for writing
  
  

Slide 32
Urine Collection Forms

• MUST use current Federal Drug Testing Custody and Control Form (CCF) to document every urine collection
  
• MUST use a five-part carbonless manifold CCF
  
• May NOT use Federal Form for non-DOT collection
  

Slide 33
Spanish Equivalent

May use an equivalent Spanish version of the Custody and Control Form ONLY when both the employee and collector can understand and use the form in Spanish.

Slide 34
What Laboratories Can Be Used?

• ONLY laboratories certified by the U.S. Department of Health and Human Services
  under the National Laboratory Certification Program (NLCP)
  
• To view approved drug testing labs: http://www.health.org/workplace
  

Slide 35
Controlled Substances Laboratories MUST test for:

• Marijuana
  
• Cocaine
  
• Opiates
  
• Amphetamines
  
• Phencyclidine (PCP)
  

Slide 36
Lab Summaries

• Laboratory semi-annual statistical summaries MUST be sent to employer by:
  
• Jan. 20th for July 1st - Dec. 31st of previous year
  
• July 20th for Jan. 1st - June 30th of current year

• Laboratory MUST release summary information:
  
• When requested by employer in response to an inspection, audit or review by a DOT agency
  
• To appropriate parties
  

Slide 37
Record Retention

• Employer shall maintain records of alcohol misuse and controlled substance use
  prevention programs
  
• Records shall be maintained in a secure location with controlled access
  

Slide 38
Record Retention

Records kept for 5 years

• Alcohol test results showing a 0.02 BAC or greater
  
• Positive drug test results
  
• Refusals to submit to required tests
  
• Driver evaluations and referrals
  
• Required calibration of breath testing devices
  
• Copy of each calendar year summary
  

Slide 39
Record Retention

• Records kept for two years
  
  • Records related to the collection process
    
• Records kept for two years
  
  • Negative or cancelled drug test results
    
  • Alcohol test results showing a 0.02 BAC or less
    
• Records kept indefinitely
  
  • Education and training records
    

Slide 40
Access To Records

Information MUST be released if:

• Specific written consent is received from employee
  
• Requested by a DOT agency
  
• Requested by the National Transportation Safety Board
  
• Requested by Federal, state or local safety agency
  

Slide 41
Previous Employer Inquiries

• Can only be requested with written consent of employee
  
• Employer must request information regarding a new employee from all DOT-regulated employers from the previous 2 years
  
• Employer must remove driver if information is not obtained in 30 days (unless good
  faith effort is documented)
  

Slide 42
Previous Employer Inquiries

• Information released to an employer MUST be maintained in writing
  
• Previous employer MUST immediately release information after reviewing written consent
  
• Information received MUST be retained for 3 years
  

Slide 43
Previous Employer Inquiries

• Employer MUST ask an applicant about pre-employment tests or refusals during the
  previous two years in which the applicant did not obtain a job
  
• If the applicant had any positive tests or refusals, the applicant MUST have documented completion of the return-to-duty process
  

Slide 44
Employer Obligations

Employers shall provide materials explaining the regulation requirements and the employer's policies regarding alcohol misuse and controlled substances abuse.

Slide 45
Employer Obligations

• Materials shall be given to each driver before the start of alcohol and controlled
  substance testing
  
• Employer shall provide written notice of the availability of this information to
  representatives of employee organizations
  

Slide 46
Employer/Driver Discussions

Detailed discussions with drivers should include:

• Identity of person to answer drug/alcohol related questions
  
• Which drivers are subject to the requirements, what is prohibited and what a safety sensitive function is
  
• When and how a driver would be tested
  

Slide 47
Employer/Driver Discussions

Detailed discussions with drivers should include:

• Drivers' requirements to submit to testing and what constitutes a refusal
  
• Consequences for drivers that violate testing requirements
  
• Effects of alcohol misuse and drug use on health, work and personal life
  

Slide 48
Supervisor Training

Employer shall ensure that all supervisors receive:

• At least 60 minutes of alcohol misuse training
  
• At least 60 minutes of controlled substance use training
  

Slide 49
Supervisor Training

• Training will be used to help determine whether reasonable suspicion exists to require a driver to be tested
  
• Training shall include probable indicators of alcohol misuse and controlled substances
  use:
  -Behavioral
  -Speech
  -Performance
  
• Recurrent training not required for supervisors
  

Slide 50
In Conclusion

Remember: training is essential and in this field, you can lose your license to operate in the US if your drivers and/or staff do not follow these regulations.

Thank you for your time and attention.