Volume II

 

 

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SHIPPING PAPERS

PAPELES DE EMBARQUE

The format for the material contained herein was developed using Presentation Task
Force and Corel Draw, WordPerfect, and Presentations.

The editors of this material and the Federal Highway Administration make no
representation as to the accuracy of the Spanish translation contained herein. The
material contained in this presentation is for general information and training
purposes only. To determine specific regulatory requirements, consult the most
current copy of 49 Code of Federal Regulations Parts 100-185.

Los redactores de este material y la Administración Federal de Carreteras no hacen
ninguna representación en cuanto a la exactitud de la traducción Española que se
contenga aqui dentro. El material que está contenido en este folleto es para
propósitos de capacitación solamente. Para requisitos específicos, favor de leer 49
Código de Reglamentos Federales Partes 100-185.

10/01/98

 

Shipping Paper Definition 1 BOX, FIREWORKS, 1.4S, UN0337, PG II, 25 Kg       49 CFR 171.8

The term "shipping paper," as used by the transportation industry, means the piece
of paper or document used for billing, accountability and day-to-day activities of
transporting hazardous materials.

As used in the HMR, "shipping paper" means the documentation or paper
containing the hazardous materials information required by the regulations.

171.8

 

Shipping Paper Definition EXCEPT FOR HAZARDOUS WASTE USE ANY DOCUMENT AS LONG AS ALL REQUIRED INFORMATION IS PRESENT

Except for hazardous waste, there is no specific shipping paper "form" required for
hazardous materials shipments. Shippers may use whatever form fits their operation.

171.8

Shipping Papers 49 CFR 172.200(a)

Unless excepted, each person who offers a hazardous materials for transportation
must accurately describe the material.

172.200(a)

 

Shipping Paper Applicability BASIC DESCRIPTION + ADDITIONAL REQUIRED INFO

The shipping paper must contain the basic description plus any required additional
descriptions or entries. The basic description includes the proper shipping name,
the hazard class or class and division, the identification number (ID No.), and the
packing group number (PG).

172.200(a)

Column 2, HM Table
Hazardous materials description and proper shipping name	Hazard Class or Division	Identification number
Flammable liquids, n.o.s. ...... 3		UN1963

 

The proper shipping name of the material found in column 2 of the HMT.

The Hazard Class or Division, from the HMT, Column 3.

Column 3, Hazard Class or Division
Hazardous materials description and proper shipping names	Hazard Class or Division
Chlorine..................................................3 Chlorine azide............................Forbidden Chlorine dioxide, hydrate frozen.............5.1 Chlorine dioxide, (not hydrated)......Forbidden

The corresponding hazard class is located in Column 3 of the HMT
172.101;172.202(a)(2)

The hazard class need not be included for the entry "Combustible Liquid, nos@
172.202(a)(2)

Identification Numbers from
HMT COLUMN (4)

Column 4, Identification numbers
(2)	(3)	Identification numbers
		UN0333

The corresponding identification number (ID No.), located in Column 4 of the HMT 172.101.

 

 

172.101; 172.202(a)(3)

 

 

Packing Group, if any,
preceded by "PG",
from HMT COLUMN (5)

Column 5, Packing Group
(2)	(3)	(4)	Packing Group
			I
			II
			II

The Packing Group assignment located in Column 5 of the
HMT 172.101.

Units of Measure
Litres Kilograms Bar Kilopascal   Celsius Fahrenheit PSIA/PSIG

The total quantity of the material, which is part of the shipping description, must be
shown before and/or after the basic description.
The total quantity must include the unit of measurement, such as gallons, pounds,
liters, kilograms, etc. It can be shown as gross weight or net weight.

172.202(a)(4),(c)

 

 

Abbreviations 172.202(c)

Abbreviations for the total quantity may be used on the shipping paper. You may
abbreviate the type of package and/or unit of measurement, for example, carton,
box, drum, pounds, gallons. Place the total quantity before and/or after the basic
description.

Example: 10 ctns., Paint, Flammable Liquid, UN 1263,500 lbs.

172.202(c),(c)(1)

Sequence 172.202(b)

The basic description must be shown in the HMT sequence: proper shipping name,
hazard class or division, ID No., and packing group.

 

Additional Information
May be added, After the “Basic Description”

Additional information about the hazardous material may be put on a shipping
paper. However, it must not be inconsistent with the required description. Also, it
must be placed after the basic description, unless otherwise permitted.

172.201(a)(4)

Shipping paper, Mixed Load HM ENTERED FIRST   172.201(a)(1)(i)

A hazardous material and non-hazardous material, not regulated by the HMR, may
be placed on the same shipping paper. However, the hazardous material entries
must be entered first, or
172.201(a)(1)(i)

 

 

 

Shipping paper, Mixed Load Use contrasting colors 172.201(a)(1)(ii)

highlighted or entered in a color that clearly contrasts with any description of a
material not subject to the regulations, or
172.201(a)(l)(ii)

Shipping paper, Mixed Load Mark with X or RQ 172.201(a)(1)(iii)

identified by an "x" in a column captioned "HM." Instead of an "x," the letters
"RQ," for Reportable Quantity, may be entered in this column to identify a
hazardous substance. "RQ" indicates the material is a hazardous substance, that is,
a material with a reportable quantity in one package.
172.201(a)(l)(iii)

Additional Entries “POISON INHALATION HAZARD”, “HAZARD ZONE” METHYL BROMIDE, 2.3 UN 1062, HAZARD ZONE C, POISON INHALATION HAZARD

 

For materials which are poisonous by inhalation, the words "Poison-Inhalation
Hazard@ and the words "Zone A", "Zone B", "Zone C", or "Zone D" for gases or
"Zone A" or "Zone B" for liquids as appropriate shall be entered on the shipping
paper immediately following the shipping description.

Hazard Zone is determined by the shipper in accordance with 173.133(b)
Packing Group I Hazard Zone A and B
Packing Group II Hazard Zone C
Packing Group III Hazard Zone D

 

 

Multiple Pages Number pages consecutively 49 CFR 172.201(c)

A shipping paper may have more than one page. Each page should be numbered
consecutively. The first page must specify the total number of pages.

Legible and in English 49 CFR 172.201(a)(2),(3)

 

All shipping paper entries must be legible and printed in English. No unauthorized
abbreviations are permitted.
172.201(a)(2),(3)

 

Emergency Telephone Number 49 CFR 172.201(d)

An emergency response telephone number must be entered on the shipping paper.
Place it immediately after each hazardous material description.
If the telephone number applies to all hazardous materials listed on the shipping
paper, the telephone number may be entered only once in a clearly visible location.

If using a single telephone number for all of the materials, you must indicate that the
number is for emergency response information.

Example: EMERGENCY CONTACT:
(602) 555-5555

172.201(d); 172.604(a)(3)

Emergency Response Telephone The Phone must be monitored at all times the Material is in Transit       172.604(a)(1)

The emergency response telephone number must be monitored at all times the
hazardous materials is in transportation, including storage incident to transportation.

172.604(a)(1)-(2)

 

Emergency Response Number THE NUMBER OF THE PERSON WHO IS EITHER KNOWLEDGEABLE OF THE HAZARDOUS MATERIALS BEING SHIPPED OR HAS COMPREHENSIVE EMERGENCY RESPONSE AND MITIGATION INFORMATION READILY AVAILABLE, OR HAS IMMEDIATE ACCESS TO SOMEONE WHO POSSESSES SUCH KNOWLEDGE. BEEPERS AND ANSWERING MACHINES DO NOT MEET THE REQUIREMENTS OF THIS SUBPART 172.604(a)(1)

 

The monitor must be capable of providing emergency response and accident
mitigation information immediately, upon request.
The contact must be knowledgeable of:
- the hazards,
- hazard characteristics
- emergency response information and
- accident mitigation information for the hazardous material(s) listed on the
shipping paper
- or -
- have immediate access to someone who has that knowledge.

 

Emergency Contact Shippers Phone Number or Other Agency Accepts Responsibility..... Current Info 172.604(b)

The emergency response telephone number must be that of the shipper or an agency
or organization capable of, and accepting responsibility for, providing current
information.

172.604(b)

 

Emergency Response Information EMERGENCY RESPONSE INFORMATION ON THE SHIPPING PAPER OR IN A SEPARATE DOCUMENT MAINTAINED WITH THE SHIPPING PAPER: DESCRIPTION OF THE HM IMMEDIATE HAZARDS TO HEALTH IMMEDIATE METHODS FOR HANDLING SMALL OR LARGE FIRES AND SPILLS OR LEAKS PRELIMINARY FIRST AID MEASURES

Certain basic information is required to assist emergency response personnel:
- description of the hazardous material required by 172.202 and 172.203;
- immediate hazards to health;
- risks of fire or explosion;
- immediate precautions to be taken in the event of an accident or incident;
- immediate methods for handling fires;
- immediate methods for handling spills or leaks in the absence of fire;
- preliminary first aid measures.

172.602(a)

 

Emergency Response Information 172.602(b)(3)(iii)

The required emergency response information must be available for use away from
the package of hazardous material. It should be printed in English and presented in
any one of the following ways:
- on the shipping paper
- in a document such as a material safety data sheet, along with the shipping
paper;
- in a separate document such as an emergency response guidance document, in
conjunction with:
1) shipping paper,
2) dangerous cargo manifest (vessel), or
3) written notification to pilot-in-command (aircraft).

172.602(b)

 

Waste Manifest 49 CFR 172.205

For all hazardous waste shipments, a Uniform Hazardous Waste Manifest must be
prepared in accordance with U.S. DOT and Environmental Protection Agency
(EPA) regulations. The manifest must be dated, signed by hand and carried in the
same manner as a shipping paper, and presented when required.
172.205(a),(h)
40 CFR Part 262

 

 

Waste Manifest 49 CFR 172.205

The Uniform Hazardous Waste Manifest meets U.S. DOT's shipping paper
requirements, provided it contains all the information required by U.S. DOT and EPA.
172.205(h)
40 CFR Part 262

 

Distibution of Copies

 

The shipper/generator should prepare one copy of the Uniform Hazardous Waste
Manifest for each of the following: the shipper/generator, the initial carrier, each
subsequent carrier and the designated facility receiving the waste. Each carrier, the
shipper, generator, and facility must retain a copy for three years.
172.205(e)
40 CFR Part 262

49 CFR, 177.817(a) Unless excepted: Shipping paper Must accompany each shipment Prepared IAW 172.200 thru 172.203

Unless an authorized exception is provided, all hazardous material shipments must
be accompanied by a shipping paper. The shipping paper must be prepared in
accordance with HMR, sections 172.200 through 172.203.
177.817(a)

Carriage by Public Highway Shipping Paper Must be: Readily Available Recognizable º Tabbed º Appear First

Shipping papers must be readily available and recognizable for inspection or in case
there's an accident. Each motor carrier and driver of a motor vehicle containing
hazardous material is responsible for this. Drivers and motor carriers must clearly
distinguish shipping papers from all other papers.
Example: Tab or place the shipping paper first.

 

49 CFR 177.817(e)(2)(i) (Driver at vehicle Controls) Shipping Paper Must Be: . Within drivers immediate reach and, . Readily visible, or . In a holder mounted to inside of drivers door

When the driver is at the motor vehicle's controls, the shipping paper must be:
- Readily Visible
- in a holder mounted to the inside of the driver-side door or
- within immediate reach while driver is restrained by the seat belt.
177.817(e)(2)(ii)

49 CFR 177.817(e)(2)(i) (Driver at vehicle Controls) Shipping Paper Must Be: . Within drivers immediate reach and, . Readily visible, or . In a holder mounted to inside of drivers door

When the driver is not at the motor vehicle's controls, the shipping paper must be:
- in a holder mounted to the inside of the driver-side door or
- on the driver's seat.

 

Certification       49 CFR 172.204(a)

A certification that the hazardous materials has been prepared for shipment in
accordance with the Federal Hazardous Materials Regulations shall appear on the
shipping paper. Except for hazardous wastes, no certification is required for
highway transportation:

Certification       49 CFR 172.204(d)

The certification must be signed legibly by a principal, officer, partner, employee of
the shipper or his agent. The legible signature may be signed manually, by typewriter or other mechanical means.