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  • § 390.1
    Purpose.
  • § 390.3
    General applicability.
  • § 390.5
    Definitions.
  • § 390.7
    Rules of construction.
  • § 390.9
    State and local laws, effect on.
  • § 390.11
    Motor carrier to require observance of driver regulations.
  • § 390.13
    Aiding or abetting violations.
  • § 390.15
    Assistance in investigations and special studies.
  • § 390.16
    [RESERVED]
  • § 390.17
    Additional equipment and accessories.
  • § 390.19
    Motor carrier, hazardous material shipper, and intermodal equipment provider identification reports.
  • § 390.21
    Marking of self-propelled CMVs and intermodal equipment.
  • § 390.23
    Relief from regulations.
  • § 390.25
    Extension of relief from regulations—emergencies.
  • § 390.27
    Locations of motor carrier safety service centers.
  • § 390.29
    Location of records or documents.
  • § 390.31
    Copies of records or documents.
  • § 390.33
    Commercial motor vehicles used for purposes other than defined.
  • § 390.35
    Certificates, reports, and records: Falsification, reproduction, or alteration.
  • § 390.37
    Violation and penalty.
  • § 390.39
    Exemptions for “covered farm vehicles.”
  • § 390.40
    What responsibilities do intermodal equipment providers have under the Federal Motor Carrier Safety Regulations (49 CFR parts 350-399)?
  • § 390.42
    What are the responsibilities of drivers and motor carriers operating intermodal equipment?
  • § 390.44
    What are the procedures to correct the safety record of a motor carrier or an intermodal equipment provider?
  • § 390.46
    Are State and local laws and regulations on the inspection, repair, and maintenance of intermodal equipment preempted by the Federal Motor Carrier Safety Regulations?
  • § 390.101
    Scope.
  • § 390.103
    Eligibility requirements for medical examiner certification.
  • § 390.105
    Medical examiner training programs.
  • § 390.107
    Medical examiner certification testing.
  • § 390.109
    Issuance of the FMCSA medical examiner certification credential.
  • § 390.111
    Requirements for continued listing on the National Registry of Certified Medical Examiners.
  • § 390.113
    Reasons for removal from the National Registry of Certified Medical Examiners.
  • § 390.115
    Procedure for removal from the National Registry of Certified Medical Examiners.
  • § 390.201
    USDOT Registration.
  • § 390.203
    PRISM State registration/biennial updates.
  • § 390.205
    Special requirements for registration.
  • § 390.207
    Other governing regulations.
  • § 390.209
    Pre-authorization safety audit.

Part 390
FEDERAL MOTOR CARRIER SAFETY REGULATIONS; GENERAL

§ 390.31: Copies of records or documents.

(a) All records and documents required to be maintained under this subchapter must be preserved in their original form for the periods specified, unless the records and documents are suitably photographed and the microfilm is retained in lieu of the original record for the required retention period.
(b) To be acceptable in lieu of original records, photographic copies of records must meet the following minimum requirements:
(1) Photographic copies shall be no less readily accessible than the original record or document as normally filed or preserved would be and suitable means or facilities shall be available to locate, identify, read, and reproduce such photographic copies.
(2) Any significant characteristic, feature or other attribute of the original record or document, which photography in black and white will not preserve, shall be clearly indicated before the photograph is made.
(3) The reverse side of printed forms need not be copied if nothing has been added to the printed matter common to all such forms, but an identified specimen of each form shall be on the film for reference.
(4) Film used for photographing copies shall be of permanent record-type meeting in all respects the minimum specifications of the National Bureau of Standards, and all processes recommended by the manufacturer shall be observed to protect it from deterioration or accidental destruction.
(5) Each roll of film shall include a microfilm of a certificate or certificates stating that the photographs are direct or facsimile reproductions of the original records. Such certificate(s) shall be executed by a person or persons having personal knowledge of the material covered thereby.
(c) All records and documents required to be maintained under this subchapter may be destroyed after they have been suitably photographed for preservation.
(d) Exception. All records except those requiring a signature may be maintained through the use of computer technology provided the motor carrier can produce, upon demand, a computer printout of the required data.