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How do I notify FMCSA of my motor carrier operating authority transfer?

FMCSA has revised and expedited its process for recording transfers of operating authority as of October 22, 2013. We provide this guidance on how to submit your information and to receive documentation of the transfer:

  • FMCSA must record all transfers of operating authority in order to recognize the transferee entity
  • No particular form is required for the transfer, and no fee applies
  • FMCSA information systems cannot display the completed transfer information until complete and accurate information is entered
  • In addition to obtaining operating authority registration, you must comply with requirements relating to financial responsibility (e.g., insurance), process agent designations, and MCS-150 completion (for USDOT #)

Complete and accurate transfer information includes:

  • Company name
  • Company US DOT number
  • Company MC Number
  • Transferee (buyer) name, address, phone number and e-mail address (if any)
  • Transferor (seller) name, address, phone number and e-mail address (if any)
  • Applicant’s representative name, address, phone number and e-mail address (if any) (if applicable)
  • Transferee signature
  • Transferor signature
  • Date transfer took place

Reporting your transfer does not complete all requirements for operation in interstate commerce. In addition to obtaining operating authority registration, you must comply with requirements relating to MCS-150 completion (US DOT numbers):

  • The transferor must fill out an MCS-150 indicating that that company is “out of business” in the “reason for filing” box,
  • The transferee must file a separate MCS-150 to apply for a new USDOT number if they don’t already have one (indicating “new application” in the “reason for filing” box)
  • Both MCS-150s should be submitted with the “complete and accurate transfer information” indicated above
  • You can fill out and print the MCS-150 form on our web site.
  • To have the Form MCS-150 mailed to you, call 1-800-832-5660
  • You MUST MAIL or E-MAIL the completed application to the FMCSA; you may NOT fax it in

Send the information to:

  • E-mail: FMCSAOATransfers@dot.gov
  • Mail:
    Office of Registration and Safety Information, MC-RS
    ATTN: Transfers
    Federal Motor Carrier Safety Administration
    US Department of Transportation
    Mailstop W65-205
    1200 New Jersey Ave., S.E.
    Washington, DC 20590

After this information is received:

  • The information about the transfer will be posted the FMCSA Register for the mandatory 10-day protest period
  • The information about the transfer will appear in the FMCSA web sites as “inactive”
  • You will receive a letter instructing you to pursue:

After the insurance and BOC-3 form are in place:

  • The transfer is publicly displayed as “active” on FMCSA websites
  • Entry of the transfer data into FMCSA’s information systems may prevent civil penalty or other roadside enforcement actions are taken against transferee companies for operating without the necessary operating authority registration
  • You will receive confirmation letter from FMCSA that your transfer has been recorded
  • This process may take up to 21 days after all other requirements for operation in interstate commerce have been met

For additional information, please contact the FMCSA help line at 800-832-5660.

Last Updated : June 3, 2014